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Reservation Rental Agreement

Thank you for choosing Retreats On 30A!

We look forward to welcoming you to your home away from home. Below please find our terms and conditions. This shall also be sent to you electronically for signature following the completion of your reservation.

1. Occupancy: The occupancy will be in the form of a Vacation/Short Term Rental only and shall not constitute a permanent or primary residence or other tenancy. Guests’ occupancy shall begin at 4pm on the arrival date and terminate at 10am on the departure date.

2. Deposit & Fees: An initial rental fee is required at the time of booking in the amount of 50% of the total fees (inclusive, but not limited to, rental fee, cleaning fees, applicable fees and 11% tax; unless individual Owner specifies a different amount). The balance of the rental fee, cleaning fees, applicable fees and 11% tax are due no later than 30 days prior to Guest’s occupancy date and may be held in an interest bearing account at the benefit of the Retreats on 30A, LLC. All reservations booked within 30 days or less of occupancy must be charged to a major credit card and paid in full. No personal checks are accepted at any time. If the reservation is cancelled more than 60 days prior to occupancy, the initial rental fee deposit will be refunded to the Guest, minus the $150 booking fee. If the reservation is cancelled 30-59 days prior to occupancy, 50% of the initial rental fee deposit will be refunded to the Guest, minus the $150 booking fee. If the reservation is cancelled within 30 days or less prior to occupancy, then all rental fees, cleaning fees, applicable fees and 11% tax will be nonrefundable. Damage and/or Repair Charges: All Properties are inventoried and inspected before and after Guest occupancy. We try to make sure everything is in good repair prior to your arrival, but in the event there are any damage or maintenance issues, report them immediately to avoid additional charges. Retreats On 30A, LLC reserves the right to charge the credit card that was used to process this reservation if there is any damage done to the Property or its contents or any items missing. Properly working appliances, electronics, HVAC, elevators, etc. are not guaranteed. We do have a maintenance helpline and repairs we are able to handle will be made as soon as possible as needed.

3. Rental terms and obligations:

A. Guests understand that Owner has hired Retreats on 30A, LLC (herein after called “Agent” as its management agent. The Agent has the right to inspect the premises without prior notice at any time to enforce the terms of this agreement. Should the Guests violate any of the terms of this agreement, the rental period shall be terminated immediately at the sole discretion of the Agent. The Guests agree to vacate the premises at the expiration time and date of this agreement. The Guests agree to forfeit and waive all rights to the security deposit if they fail to vacate the premises upon termination of the rental period and are also responsible for any additional cost or damages occurred by said breach unless written approval to extend their rental term is agreed to by the Agent.

B. Retreats On 30A will not rent to vacationing students or singles under the age of 25, unless accompanied by an adult guardian or parent. A scanned copy of the Driver’s License for the main contact Guest is required.

C. There is a long distance block on the telephone and a calling card will be required for long distance toll calls. Emergency medical and police service can be called by dialing 911.

D. Guests shall maintain the premises in a good, clean, and habitual condition and use the premises in a careful and lawful manner. The Guests shall leave the premises in a ready to rent condition, minus basic housekeeping at the expiration of the rental agreement. Guests shall pay for maintenance and repairs should the premises be left in a lesser condition minus normal wear and tear. The Guests agree that the Agent shall deduct costs of said damages and or services required from the security deposit prior to refund to Guests.

E. Guests shall dispose of all waste material generated during the rental period in a lawful manner and put the trash in the assigned bins or trash cans provided by Owner.

F. Excessive trash that the Agent is required to pay extra to dispose of will be considered damages and charged to the credit card on file.

G. There shall be no smoking inside the premises. Smoking is permitted outside the unit or home as long as it is not in direct conflict with any owner association rules and regulations, and if so, shall not be permitted.

H. No animals or pets of any kind will be brought onto the premises or property. Said violation is grounds for immediate termination and forfeiture of rents paid along with any additional damages and or cleaning necessary to unit or house at the sole determination of the Agent.

I. Guests shall not sublet the property or allow more than the total number of occupants noted on the rental agreement herein to sleep or reside in the premises during the rental term.

J. Guests expressly acknowledge and agree that this agreement is for transient occupancy of the property, and that Tenants do not intend to make the property a residence or household.

K. As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. This damage insurance may be purchased by calling Retreats On 30A at 850-238-3312 or may be purchased when booking your reservation online. If purchased, the policy will pay a maximum benefit of $3000. Any damages that exceed $3,000 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy: The Vacation Rental Damage may be purchased up to, and including the day of final payment. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Retreats On 30A, LLC, any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Retreats On 30A directly if you do not wish to participate in this assignment. If you do not wish to purchase the Vacation Rental Damage Protection, a $500 damage deposit will be required upon check-in.

L. Vacation insurance through CSA Travel Protection is recommended and may be obtained through Refunds obtained from CSA Travel Protection are subject to their policies and conditions. If you need to cancel your reservation, please let us know immediately and if you purchased insurance through CSA Travel Protection, contact them to start your claim. CSA Travel Protection must be purchased at the time the reservation is made (Origination Date) to obtain a refund. In the event of a mandatory evacuation a refund will not be given if the Guest does not purchase CSA Travel Insurance.

M. Guests shall behave in a respectable manner and shall not disturb other owners or guests in surrounding properties. Creating excessive disturbances at the sole discretion of the Agent shall be grounds for immediate termination of this agreement and Guests shall then immediately vacate the premises and forfeit all rents paid. ‘Quiet hour’ starts at 10 PM and pools and outdoor noise should be kept to a minimum. Guests shall use the property for legal purposes only and other use, such as but not limited to, illegal drug use, underage drinking, abuse of any person, harboring fugitives, etc. shall cause termination of this agreement with no refund of rents or deposits.

N. The Owner shall provide towels, linens, cups, knives, forks, spoons, dishes, and other items as commonly used in a short term rental unit including some personal necessities. No reimbursement will be made for unused consumables left at the premises. Basic utilities will be provided by Owner with the understanding that occasionally outages will occur beyond the control of the Owner or Agent. In no cases will refunds or compensation be given unless said outage affects the entire length of the Guests’ stay.

O. Guests and their subsequent Guests shall hereby indemnify and hold harmless the Owner and Agent against any and all claims of personal injury or property damage or loss arising from use of the premises regardless of the nature of the accident, injury or loss. Guests expressly recognize that any insurance for property damage or loss which the Owner may maintain on the property does not cover the personal property of Guests, and that Guests should purchase their own insurance for Guests and subsequent guests if such coverage is desired.

P. It is the responsibility of the Guests to learn about safety precautions, warning signs of water conditions, and safety procedures concerning swimming in or being around the pool or beaches, if applicable. Guests agree to have responsible adult supervising minors while they swim in any pool or beaches in connection with the unit or home. Guests are hereby notified that pools, rivers, ponds and the ocean can be dangerous and Guests accept the full risk and responsibility involved.

Q. Guests agree not to access any locked owner only areas for any reason and will be considered grounds for immediate termination of agreement and loss of all paid rents and any other damages that may have been incurred by Landlord at the sole discretion of the Agent.

R. Guests are advised that the property may contain a gas stove and cook top, gas heating, gas grill, and other gas powered items and will seek help from the Agent if the proper operation of such items is not fully understood.

S. Each unit or house is equipped with fire alarm (s), smoke detector(s) and fire extinguisher (s) and Guests agree to notify the Agent immediately of any problems with their functionality or use. It is the duty of the Guests to inform the Agent immediately should the fire extinguisher become less than fully charged. Guests agree to use the fire extinguisher only for true emergencies and to inform the Agent if the fire extinguisher(s) become less than fully charged. Failure to do so will be a sole burden and cost to the Guests. Guests are advised that their unit or home may or may not have carbon monoxide detector(s) on the premises and accepts the risk involved in not having one.

T. Owner shall determine the level of cable TV and or internet access in each unit or home if any and no refund of rents shall be given for outages, content, lack of content or personal preferences with regard to said services if offered.

U. Guests shall see to their own security while in the property by locking doors, windows, garage doors, etc. Valuable items (as reasonably determined by the Agent) left behind by the Guests will be held for no longer than two months and a reasonable effort will be made to contact the Guests for return. If the item(s) are not claimed within the time frames noted then they will become the property of the Owner and/or disposed of.

V. Guests agree to pay all reasonable costs, attorney's fees and expenses that shall be made or incurred by Owner and/or Agent in enforcing this agreement.

W. Properties are privately owned and subject to reasonable wishes of the Owner. Properties are occasionally removed from our rental program on short notice due to change in ownership or other changes made by the Owner. Although we will do our best to fulfill your specific request, it is not guaranteed. At the time your reservation is confirmed, we reserve the right to change the assignment to a comparable property. Should this occur to a confirmed reservation, every effort will be made to contact you by telephone or e-mail to inform you of the need to change your reservation to another suitable accommodation. Please be assured you will either be moved to a comparable property or upgraded, at our discretion, depending on property availability. In some cases, a comparable property may not be available due to the unique nature of the request (e.g. penthouse units); in which event Agent may offer you the next best comparable property, reschedule your reservation, or offer you a refund. No two properties are the same. Inventories and furnishings are subject to change without notice.

4. Hold Harmless Neither Agent nor Owner assumes any liability for loss, damage or injury to persons or their personal property, nor for any inconveniences, damage, loss or injury arising from any temporary defects or stoppage in supply of water, gas, cable service, electricity or plumbing, as well as due to weather conditions, natural disasters, acts of God, or other reasons beyond their control.

5. Additional Terms and Conditions The undersigned Guest, for himself/herself, his/her heirs, assignors, executors, and administrators, fully releases and discharges Agent and Owner from any and all liabilities, claims, demands and causes of action by reason of any injury, loss or damage by whatever nature which has or have occurred, or may occur to the undersigned, or any of his/her invitees as a result, or in connection with the occupancy of the Property and agrees to hold Agent and Owner free and harmless of any claim or suit arising therefrom. In any action concerning the rights, duties or liabilities of the parties to this Agreement, the principals, agents, successors or assignees of the prevailing party shall be entitled to recover reasonable attorneys’ fees and costs, through all appeals. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Florida. Agent reserves the right to terminate this Agreement upon its discretion at any time. This Agreement may be signed in counter-parts. Legible fax copies, electronic signatures, scanned copies and photocopies of documents signed by either party are deemed to be equivalent to originals.

6. Binding Nature of Agreement All of the terms, covenants and conditions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns.

7. Headings Any headings used in this Agreement are for convenience of reference only and shall not be construed to alter or affect the meaning of any of the provisions. All references to the singular shall include the plural, and vice versa. The parties agree that this Agreement is the result of negotiation by the parties, each of whom was represented or had the opportunity to be represented by counsel, and thus, this Agreement shall not be construed against either party because of authorship.

8. Time All time periods shall be calculated in calendar days. Time is of the essence in this Agreement.

9. Written Exceptions Any exceptions to the terms of this Agreement must be approved in writing in advance by Retreats On 30A, LLC.

10. Subject to Change Accuracy of printed, published or web-based material, including rates, outside of this Agreement are not guaranteed and are subject to change.

Retreats On 30A 5410 E. County Hwy 30A Ste. 103 Santa Rosa Beach, FL 32459 850-238-3312

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